The College’s current online CPD credit tracking system is no longer available for new CPD cycles beginning after 2022. A new system is under development but not yet ready for use. Further information will be provided to members as soon as possible. In the meantime, a template which members may use to keep track of their CPD credits on their own personal devices is available on the College website and provided here.
The College’s Quality Assurance Program requires members to fulfill mandatory continuing education and professional development requirements. A description of the Mandatory Continuing Professional Development Program (CPD Program) which contains a description of the requirements is available on the College website.
The CPD Program is designed to:
- promote continuing competence and continuing quality improvement among members;
- remedy gaps in knowledge and skills identified in members’ self-assessment;
- address changes in practice environments; and
- incorporate standards of practice and advances in technology.
A member may undertake continuing professional development and continuing education in a variety of ways as best suits their learning style and needs. Members will be expected to keep track of their CPD credits to ensure they meet the minimum requirements.
All members, except for those holding a Retired Certificate of Registration, are required to complete the requirements of the Mandatory CPD program every two years and are required to make a Declaration that they have done so at the end of every two-year cycle. Each two-year cycle begins on July 1 of the cycle year and ends on June 30 two years later.
The following table indicates when members may begin to accumulate credits and when they will first be required to make a Declaration that they have completed the requirements of a full two-year cycle of the Continuing Professional Development program, based on their Certificate of Registration and registration number.
Members with a Certificate of Registration Authorizing Interim Autonomous Practice who have completed mandatory continuing professional development requirements in their home jurisdictions will be provided with the option of attesting to the fulfillment of those requirements, in lieu of attesting to the completion of the Ontario CPD requirements.
When a member’s Certificate of Registration changes – for example, from a Certificate of Registration Authorizing Interim Autonomous Practice to a Certificate of Registration Authorizing Autonomous Practice, this will result in a change of registration number. This may mean, in some cases, that the member’s registration number may change from numerically “odd” to “even”, or even vice-versa. The due date for the Declaration of Completion will be based on the member’s new (current) registration number, regardless of whether their original number was “odd” or “even”.. When this occurs members may claim CPD credits earned within the last two-year period regardless of their original registration number.
In the rare event that a person has not been a member of the College for a full two years at the time the CPD declaration is due, the following Alternate CPD Declaration will be available for completion:
Alternate Declaration of Completion
I became a member of the College less than two years before the due date for this Declaration. Although I have not had the benefit of a full two-year period during which to earn all of the required Continuing Professional Development credits, I have worked continuously, and made best efforts, to satisfy the requirements of the Program.
|Current Registration Certificate and Number at the time a Declaration is required||Credits earned between these dates may be counted toward completion of the requirements||CPD Declaration Required|
|Supervised Practice “odd”||July 1, 2021 – June 30, 2023||June 30, 2023|
|Interim Autonomous Practice “odd”||July 1, 2021 – June 30, 2023||June 30, 2023|
|Autonomous Practice “odd”||July 1, 2021 – June 30, 2023||June 30, 2023|
|Academic “odd”||July 1, 2021 – June 30, 2023||June 30, 2023|
|Inactive “odd”||July 1, 2021 – June 30, 2023||June 30, 2023|
The College does not prescribe how members must record and track their CPD completion. Each member may do so in a manner that best suits their record keeping needs and will support their professional development. To assist members however, the College has prepared the following Tracking Resources for the convenience of members who may wish to use them. If you decided to create your own tracking sheet, please reference the formats shown in the completed samples below, to ensure that you are including the level of detail that is expected:
Tracking Resources for 2021-2023 CPD Cycle Ending June 30, 2023
- An On-Line Tracking Form (The College’s Online Tracking System will no longer be available for use after June 30, 2023, as it will be undergoing updates. Members completing requirements for the 2021-2023 CPD Cycle will be the last to have access to this system.)
- Downloadable Tracking Form for PC’s that will automatically calculate progress towards completion of the required CPD credits.
- Downloadable Tracking Form for Macs that will not automatically calculate progress towards completion of the required CPD credits.
- Downloadable Paper Tracking Form
- Completed Sample of the Downloadable Tracking Form
Tracking Resources for All CPD Cycles Beginning After July 1, 2022
- Downloadable Word Tracking Sheet – Manual Calculations
This tool will allow members to enter their CPD information using Microsoft Word, or it can also be printed to be completed in hard copy. This tool requires members to manually calculate their credit completion to monitor progress.
- Completed Sample of the Downloadable Tracking Form
- Downloadable Word Tracking Sheet – Automated Calculations
This tool will allow members to enter their CPD information using Microsoft word. It will automatically calculate credit completion within the category limits of the program requirements. Members must enable content macros upon download for automated calculations to operate.
- Completed Sample: Word Tracking Sheet – Automated Calculations
- Downloadable Excel Tracking Sheet – Automated Calculations
This tool will allow members to enter their CPD information using an Excel Spreadsheet. It will automatically calculate credit completion within the category limits of the program requirements.
- Completed Sample: Excel Tracking Sheet – Automated Calculations