REGISTRATION GUIDELINES
The forms needed to apply for a Certificate of Registration Authorizing Supervised Practice as a Behaviour Analyst are found on the College’s web site in the Resources section, these include:
- Application for Certificate of Registration Authorizing Supervised Practice (the application form);
- Supervisor’s Agreement Form.
The application form is completed online and may be printed for your records. The application fee of $230 CAD may be paid online.
SUPERVISOR AGREEMENT FORM
The Supervisor Agreement Form must be filled out by the applicant and their prospective supervisor(s) and may be submitted along with the application form or submitted separately by email to aba@cpo.on.ca.
VULNERABLE SECTOR CHECK
All applicants for registration as a Behaviour Analyst are required to provide the results of a Vulnerable Sector Check (VSC) as part of their application. A VSC provides an added level of public protection by obtaining information from an outside entity about an applicant’s good character. Please go here for additional instructions on obtaining this type of check.
The following table lists other required documents in the application process where original documentation is required:
| Document | Description | Original Documentation Required |
| Academic transcript | Applicants must submit an academic transcript from each post-graduate degree or course related to Applied Behaviour Analysis. | The College requires an original transcript, and the transcript must to be sent directly to the College by the university.* *If a university outside Canada or the United States is unable to send a transcript directly to the College, the College may accept a certified copy of the transcript the university issued to the applicant. Applicants should contact the College in advance if they find that their university will not issue an original transcript. If the transcript and official university documents are in a language other than English or French, the applicant must arrange to have these documents translated by an official translator. Applicants are responsible for any fees associated with the translation of these documents. |
| Academic credential assessment | Applicants whose degrees are from an institution outside Canada or the United States must have their credentials evaluated by either Comparative Education Service (CES) or World Education Services (WES). | The College requires an original credential assessment report to be sent directly to the College by CES or WES. |
| Confirmation of registration from other regulatory authorities | Applicants who are or who have been registered to practice a profession in another Canadian jurisdiction or in another country must provide the College with a confirmation of their registration. | Applicants must arrange to have an original confirmation of their current or past registration to be sent directly to the College by the other regulatory authority. |
WHEN AN APPLICANT IS UNABLE TO OBTAIN ORIGINAL DOCUMENTATION
An applicant who is unable to obtain required original documents must advise the College in writing, identifying which documents they are unable to obtain, and detailing the reason for this. The Alternative Documentation Policy found in Appendix E of the Registration Guidelines details the College’s process for determining whether alternative documentation may be accepted.
WHEN AN APPLICATION IS CONSIDERED TO BE COMPLETE AND READY FOR REVIEW BY THE REGISTRAR
An application is complete and ready for review by the Registrar when the application form, application fee, and all supporting documents specified in the application form have been received by the College. It is the responsibility of the applicant to ensure that all required documents have been received. A review cannot take place before all of the required documents have been received.
APPLICANTS WITH DEGREES GRANTED BY UNIVERSITIES OUTSIDE CANADA OR THE U.S.
If the applicant’s degree is from an institution outside Canada or the United States, the degree must be validated and assessed to determine if they are comparable in level to a degree from a Canadian university. Applicants are responsible for any fees associated with these evaluations. An academic credential assessment may be arranged through either Comparative Education Service (CES) or World Education Services (WES):
| Comparative Education Service (CES) E-mail: ces.info@utoronto.ca Website: https://learn.utoronto.ca/comparative-education-service Tel.: (416) 978-0393 Fax: (416) 978-2185 Address: University of Toronto School of Continuing Studies, 158 St. George Street, Toronto ON M5S 2V8 | World Education Services (WES) E-mail: ontario@wes.org Website: www.wes.org/ca Tel.: (416) 972-0070 Tel. (Toll free): 1-866-343-0070 Fax: (416) 972-9004 Address: 2 Carlton Street, Suite 1400, Toronto, Ontario M5B 1J3 |
The academic credential assessment report from CES or WES must confirm that the applicant’s academic credentials are comparable in level to a master’s or doctoral degree granted by a Canadian university. While the report from CES or WES will indicate to the College whether the applicant’s academic credentials are comparable in level to a master’s or doctoral degree granted by a Canadian university, the College reserves the right to make a final determination of the level and the content of the degree(s), and will evaluate, in accordance with the requirements outlined in Section G of these guidelines to determine whether the applicant has an acceptable post-graduate degree that meets the requirements outlined in Section 27. (1) 1 of the Registration Regulation.
STEPS IN THE COLLEGE’S APPLICATION PROCESS THAT CAN BE COMPLETED OUTSIDE OF CANADA
Applicants educated outside of Canada or the United States, who are currently living outside of Canada, can complete part of the application process before moving to Canada or wait until they arrive to do so.
The following application steps may be completed before moving to Canada:
- Submission of the College’s application for registration as a Behaviour Analyst (Supervised Practice) along with the application fee;
- Submission of an academic credential assessment report sent directly to the College by either Comparative Education Service (CES) or World Education Services (WES);
- Submission of the university transcript(s) sent directly to the College by the university;
- Submission of a criminal record check (or its equivalent) from the applicant’s country of residence; and;
- Evidence of English or French language fluency.
If a university outside Canada or the U.S. is unable to send a transcript directly to the College, the College may accept an alternative form of documentation such as a certified copy of the transcript the university issued to the applicant. Applicants should review the College’s Alternative Documentation Policy and contact the College in advance if they find that their university will not issue an original transcript. If the transcript and official university documents are in a language other than English or French, the applicant must arrange to have these documents translated by an official translator. Applicants are responsible for any fees associated with the translation of these documents.
ISSUANCE OF A CERTIFICATE OF REGISTRATION AUTHORIZING SUPERVISED PRACTICE
After initial review, where it is determined the applicant meets the non-exemptible registration requirements of an acceptable post-graduate degree, and for specified supervisor (Section 31. (1), (2) and (3) of the Registration Regulation) the Registrar will proceed to issue a Certificate of Registration Authorizing Supervised Practice.
Supervised practice is a time-limited period in which the applicant prepares for the autonomous practice of applied behaviour analysis. The overall focus of post-degree supervision is to ensure that, by the end of the period under supervision, the supervised member is able to provide competent and ethical professional services, autonomously, within their limits of competence.
Once the Certificate has been issued by the Registrar, the new supervised member receives the Certificate, a letter outlining the decision of the Registrar, a memo indicating important dates and summarizing the information about their supervision, and documents concerning the period of authorized supervised practice. The supervisor(s) will receive a copy of that letter, documents relevant to the supervision of members, and a blank work appraisal form for the period of authorized supervised practice.
REFERRAL TO THE REGISTRATION COMMITTEE
Where there is doubt, on reasonable grounds, as to whether the applicant has an acceptable post-graduate degree, the Registrar will refer such applications to the Registration Committee under Section 15(2)(a) of the RHPA Code. The applicant will be given notice of a thirty-day period in which written submissions may be sent to the Committee prior to the Committee’s review. A Certificate of Registration for a Behaviour Analyst Authorizing Supervised Practice will not be issued in cases of doubt.
In such cases the Registration Committee, which meets approximately every 6 to 8 weeks throughout the year, will review the application. The Committee may make one of the following decisions:
- Agree that the applicant’s academic credentials meet the requirements in the registration regulation. In this case, the Committee will direct the Registrar to use a Certificate of Registration for Supervised Practice to the applicant;
- Direct the Registrar to refuse registration to the applicant. In this case, the applicant will receive a written decision and the reasons for the decision. According to the RHPA (Code) Section 21 this decision may be appealed to the Health Professions Appeal and Review Board (HPARB).
APPLICATION EXPIRY
It is the responsibility of the applicant to check with the College on the status of their application.
Applications are not kept by the College indefinitely. An application for registration as a Behaviour Analyst that has not resulted in the issuance of a Certificate of Registration for a Behaviour Analyst Authorizing Supervised Practice will expire 24 months after the date of the application. The College will make reasonable efforts to contact the applicant prior to the date of application expiry.
The College will save an applicant’s application form and any supporting documents for 5 years from the date of application expiry. At the end of the 5-year period, the information will be deleted.
Should the applicant re-apply for registration before the end of the 5-year period, they must submit a new application form and application fee to the College, and the College will endeavour to use whatever of the saved original documentation that is appropriate (e.g., transcripts). In all cases, an applicant would be required to meet the College’s requirements in effect at the time of their re-application.