Élection au conseil

The College of Psychologists of Ontario, in keeping with its statutory mandate and objects, regulates the practice of psychology in serving and protecting the public interest.  All members of the College Council, whether elected or appointed, represent the public and not the constituency of the district or university from which they were elected or appointed. The Council is comprised of seven elected professional members, two to three appointed academic members, and five to eight public members appointed by the Lieutenant Governor in Council.  In addition, there is one elected, non-voting Psychological Associate member.

Members of the Council have a direct voice in determining policies, programs and services that ensure the delivery of safe and effective psychological services.  The College appreciates that a Council that reflects diversity and inclusion benefits from these broad and varied points of view. Ontario is home to one of the most diverse populations in the world – most Ontarians can trace their roots outside of Canada.  Ontarians represent the full spectrum of ethnicities, cultures, ages, gender identifications, sexual orientations, religions, languages, abilities, socio-economic status, and lifestyles.  Toronto has been called the most multicultural city in the world where more than 100 languages and dialects are spoken.  Recognizing this, the College knows that the needs of the public are best served through the involvement of those who recognize, respect and promote the value inherent in such diversity.

As an organization, the College endeavours to reflect, through its Council and Committees membership, the diversity of the Ontario public to whom psychologists and psychological associates provide service.

At the end of March of each year, the College holds elections for positions on the College Council for those seats for which the terms of office are ending. 

Elections to Council 2021

The election to Council in Electoral Districts 5, 6 and Psychological Associate Non-Voting will take place on March 31, 2021.

The Electoral Districts are defined as follows: 

Electoral District 5 (GTA East) is composed of the addresses within the City of Toronto which have postal codes beginning with M1, M2, M3, and M4, and the City of Vaughan, Town of Richmond Hill, Town of Markham, City of Pickering, City of Ajax, Town of Whitby and City of Oshawa.

Electoral District 6 (GTA West) is composed of the addresses within the City of Toronto which have postal codes beginning with M5, M6, M7, M8, and M9 and the City of Mississauga and the City of Brampton.

Psychological Associate (Non-Voting) is composed of the constituency of Psychological Associates. Please note this is a separate seat from District 7 (Psychological Associate) for which an election was held in March 2020.

Eligibility for Election

To be eligible to be nominated to serve on the College Council a Psychologist or Psychological Associate must be engaged in the practice of psychology in the electoral district for which they are nominated. If not engaged in the practice of psychology, the member must be a resident in the electoral district for which they are nominated. Eligibility for nomination is determined as of January 1, 2021.

A Psychologist or Psychological Associate must not be in default of payment of any fees; the Certificate of Registration must not have been revoked or suspended in the six years preceding the date of the election, or subject to a term, condition or limitation, as a result of a disciplinary action, within two years preceding the date of the election.

A member nominated for election to Council, who holds any position on the Board, Committee or staff of any professional psychological association involved professional advocacy, must undertake to resign that position before taking office. 

A member may be a candidate for election in only one electoral district in which they are an eligible voter.

Eligibility to Vote

A member is eligible to vote if, on the date of the election, they hold a Certificate of Registration Authorizing Autonomous, Interim Autonomous or Supervised Practice, or an Academic, Inactive or Retired Certificate of Registration.

All Psychologists practising in District 5 (GTA East) or District 6 (GTA West) or if not practising, residing in District 5 (GTA East) or District 6 (GTA West) may support a nomination and may vote. 

Psychological Associates who have chosen to vote in their geographic district and are practising in District 5 (GTA East) or District 6 (GTA West) or if not practising, residing in District 5 (GTA East) or District 6 (GTA West) may support a nomination and may vote.

All Psychological Associates are eligible to vote in the election for Psychological Associate (Non-Voting) and may support a nomination.

Voting Procedures

A link to the secure voting site will be sent to eligible voters no later than 15 days before the election. The site will host the final list of candidates in the electoral district and the candidates’ biographies and statements.

Important Dates

  • December 14, 2020 – First day to submit nominations for elections
  • February 12, 2021- Eligible voters notified of candidates nominated to date
  • March 1, 2021- Last day to submit a nomination for election
  • March 15, 2021 – Voting site link with Candidate Statements/Biographies sent to eligible voters

Deadline for nominations: Nominations will be received until 5 p.m., Monday, March 1, 2021.  

Withdrawal of nomination: A candidate may withdraw their nomination by giving notice to the Registrar in writing, not less than 30 days before the election. The last day for withdrawal is Monday March 1, 2021.

Other Information

Forms:  Nomination Forms for each of the Districts are available for download below or may be obtained by contacting the College. A nomination must be endorsed by at least five members who are eligible to vote in the electoral district.

Responsibilities: In addition to serving on the College Council, members are appointed to serve on the seven statutory Committees: Executive; Registration; Inquiries, Complaints and Reports; Discipline; Fitness to Practise; Quality Assurance; and Client Relations. Members of Council also may be appointed to the non-statutory Finance and Audit Committee or Jurisprudence and Ethics Examination Committee. Council members generally serve on at least two such Committees and may be appointed to act as a Committee Chair. 

Code of Conduct: The College of Psychologists has developed a Code of Conduct for Council and non-Council members of the College Committees. This Code sets out the standards of conduct to which those working with the College must comply. Council and Committee members sign the Code of Conduct on an annual basis to demonstrate their commitment to these standards. A copy of the Code is available here.

Term of Office: The term of office for elected members is three years. 

Time Commitment: Council meetings are held at least quarterly and normally last one full day (usually a Friday). Twice per year, Council engages in “Training Days” on the day prior to the spring and fall meetings. Committees meet between Council meetings and the frequency depends on the Committee’s work and role.  See below for Committee Descriptions and Time Commitments.

The first Council meeting of the new term will take place in June 2021. Further meetings for the 2021-2022 year have not yet been scheduled. New Council members will be asked to attend an orientation training session preceding the June 2021 meeting. Committee appointments are made by the Executive Committee following the June Council meeting. 

Per diems and Expenses: The College provides  a per diem of $325 for Council and Committee meetings. Half-day meetings are pro-rated. Overhead of up to $200 per day is available for Council Members who derive more than half of their income from self-employment. Out-of-pocket expenses such as travel (economy fare or mileage); hotel; meals; and necessary taxi fare or parking expenses are reimbursed. 

Committee Description and Time Commitments

Council

Council meetings are held at least quarterly, at the College offices in Toronto, and normally last a full day (usually a Friday).  Materials are provided to Council members at least a week in advance of the meeting to allow sufficient time for review in preparing for the meeting.  Twice per year, Council engages in “Training Days” on the day prior to the spring and fall meetings. New Council members attend an orientation training session held on the afternoon preceding the June Council meeting

Committees

Under the Regulated Health Professions Act, 1991, the College is required to have seven Statutory Committees: Executive; Registration; Inquiries, Complaints and Reports; Discipline; Fitness to Practice; Quality Assurance; and, Client Relations. In addition, the College has two non-statutory Committees: Finance and Audit; and Jurisprudence and Ethics Examination. The Executive Committee elected from the members of the College Council, appoint the members of the other Committees. Committee composition includes professional and public members of the Council and members of the College who are not members of the Council. Both titles, Psychologistand Psychological Associate, are represented on each Committee.
 
Below is a brief description of each Committee’s role and an estimate of the time commitment required. In addition to actual meeting time, some meeting preparation is required. Council members are appointed to one or more of these Committees.

Registration

The Registration Committee reviews applications referred by the Registrar, to determine whether requirements for registration have been met and, direct the Registrar respecting the issuance of certificates of registration and any terms, conditions or limitations to be imposed. The Committee also reviews and advises on policies and guidelines related to Registration. Each member of the Registration Committee is appointed to one of two panels and may expect to attend a two-day meeting once every 6 to 8 weeks.

Inquiries, Complaints and Reports

The Inquiries, Complaints and Reports Committee (ICRC) investigates complaints and reports regarding the conduct, capacity or competence of members. The Committee also reviews and advises on policies and guidelines related to investigations and resolutions. Members appointed to ICRC may expect to attend full day meetings 4 to 5 times a year. Teleconferences are scheduled as needed between formal meeting days.In addition, Committee members must allocate meeting preparation time for reviewing complaints files which, on occasion, can be very large.

Discipline

The Discipline Committee hears allegations of professional misconduct or incompetence against members referred by the Inquiries, Complaints and Reports Committee. Members of the Discipline Committee are appointed to serve on a Discipline panel. The duration of a Discipline hearing is typically 1 to 2 days.  All Council members are appointed to the Discipline Committee and members are consulted as to their availability before being appointed to a hearing panel.

Fitness to Practice

The Fitness to Practice Committee hears matters relating to a member’s fitness to practice referred by the Inquiries, Complaints and Reports Committee. Members of the Fitness to Practice Committee are appointed to panels, as needed. The duration of a hearing which may range from 1  to 2 days. Members are consulted as to their availability before being appointed to the hearing panel.

Quality Assurance

Meetings of the Quality Assurance Committee take place three to four times per year, in person and/or by teleconference. The Quality Assurance Committee is responsible for maintenance and implementation of the Quality Assurance Program. The Committee administers the Quality Assurance Program including the Self Assessment Guide and Professional Development Plan, Peer Assisted Review processes and the mandatory Continuing Professional Development Program. In addition, the Committee advises on policies and guidelines related to Quality Assurance.

Client Relations

Meeting two to three times per year, in person or by teleconference, the Client Relations Committee advises the Council on the College’s Client Relations Program. This includes developing education material for the prevention of sexual abuse of clients by members. It also administers the College’s program for funding for therapy and counselling for clients who have been sexually abused by a member. In addition, this Committee advises on policies and guidelines related to the Client Relations Program. 

Finance and Audit (FAC)

This Committee meets quarterly, one in person meeting which includes the College’s auditor and then by teleconference on the other three occasions.  It assists the Council in its fiduciary duties of overseeing the College’s finances and ensures that financial statements fairly represent the financial position of the College.  The FAC meets with the College’s external auditors following the completion of the annual audit to discuss the auditor’s report, recommendations and draft financial statements.

Jurisprudence and Ethics Examination Committee (JEEC)

The JEEC holds two-day meetings twice per year. The Committee oversees the Jurisprudence and Ethics Examination process; maintains responsibility for generating examination items; and ensures the integrity of the examination. The JEEC is comprised of seven to nine members with a variety of experience and knowledge relevant to its role which need not include professional members of Council but there is one public member of Council appointed