Council meetings are held at least quarterly, at the College offices in Toronto, and normally last a full day (usually a Friday). Materials are provided to Council members at least a week in advance of the meeting to allow sufficient time for review in preparing for the meeting. Twice per year, Council engages in “Training Days” on the day prior to the spring and fall meetings. New Council members attend an orientation training session held on the afternoon preceding the June Council meeting
Under the Regulated Health Professions Act, 1991, the College is required to have seven Statutory Committees: Executive; Registration; Inquiries, Complaints and Reports; Discipline; Fitness to Practice; Quality Assurance; and, Client Relations. In addition, the College has two non-statutory Committees: Finance and Audit; and Jurisprudence and Ethics Examination. The Executive Committee elected from the members of the College Council, appoint the members of the other Committees. Committee composition includes professional and public members of the Council and members of the College who are not members of the Council. Both titles, Psychologist and Psychological Associate, are represented on each Committee.
Below is a brief description of each Committee’s role and an estimate of the time commitment required. In addition to actual meeting time, some meeting preparation is required. Council members are appointed to one or more of these Committees.
The Registration Committee reviews applications referred by the Registrar, to determine whether requirements for registration have been met and, direct the Registrar respecting the issuance of certificates of registration and any terms, conditions or limitations to be imposed. The Committee also reviews and advises on policies and guidelines related to Registration. Each member of the Registration Committee is appointed to one of two panels and may expect to attend a two-day meeting once every 6 to 8 weeks.
Inquiries, Complaints and Reports
The Inquiries, Complaints and Reports Committee (ICRC) investigates complaints and reports regarding the conduct, capacity or competence of members. The Committee also reviews and advises on policies and guidelines related to investigations and resolutions. Members appointed to ICRC may expect to attend full day meetings 4 to 5 times a year. Teleconferences are scheduled as needed between formal meeting days.In addition, Committee members must allocate meeting preparation time for reviewing complaints files which, on occasion, can be very large.
The Discipline Committee hears allegations of professional misconduct or incompetence against members referred by the Inquiries, Complaints and Reports Committee. Members of the Discipline Committee are appointed to serve on a Discipline panel. The duration of a Discipline hearing is typically 1 to 2 days. All Council members are appointed to the Discipline Committee and members are consulted as to their availability before being appointed to a hearing panel.
Fitness to Practice
The Fitness to Practice Committee hears matters relating to a member’s fitness to practice referred by the Inquiries, Complaints and Reports Committee. Members of the Fitness to Practice Committee are appointed to panels, as needed. The duration of a hearing which may range from 1 to 2 days. Members are consulted as to their availability before being appointed to the hearing panel.
Meetings of the Quality Assurance Committee take place three to four times per year, in person and/or by teleconference. The Quality Assurance Committee is responsible for maintenance and implementation of the Quality Assurance Program. The Committee administers the Quality Assurance Program including the Self Assessment Guide and Professional Development Plan, Peer Assisted Review processes and the mandatory Continuing Professional Development Program. In addition, the Committee advises on policies and guidelines related to Quality Assurance.
Meeting two to three times per year, in person or by teleconference, the Client Relations Committee advises the Council on the College’s Client Relations Program. This includes developing education material for the prevention of sexual abuse of clients by members. It also administers the College’s program for funding for therapy and counselling for clients who have been sexually abused by a member. In addition, this Committee advises on policies and guidelines related to the Client Relations Program.
Finance and Audit (FAC)
This Committee meets quarterly, one in person meeting which includes the College’s auditor and then by teleconference on the other three occasions. It assists the Council in its fiduciary duties of overseeing the College’s finances and ensures that financial statements fairly represent the financial position of the College. The FAC meets with the College’s external auditors following the completion of the annual audit to discuss the auditor’s report, recommendations and draft financial statements.
Jurisprudence and Ethics Examination Committee (JEEC)
The JEEC holds two-day meetings twice per year. The Committee oversees the Jurisprudence and Ethics Examination process; maintains responsibility for generating examination items; and ensures the integrity of the examination. The JEEC is comprised of seven to nine members with a variety of experience and knowledge relevant to its role which need not include professional members of Council but there is one public member of Council appointed